Human resources association
of treasure valley


Board Position - arrangements

Bylaws Requirements and Duties:

  • All board members: Must be a regular, active member of the association in good standing for at least two years at the time of nomination or appointment. Term of office is one fiscal year.

Specific Duties and/or Procedures:

  • Review venue options for upcoming calendar year and negotiate/sign contract with venue.
  • Work with the designated staff at the meeting venue to recommend suitable meals and general room arrangements.
  • Coordinate Meeting Partner program by reviewing applicants, confirming details and greeting Partners at the program.
  • Work with venue regarding presenter, attendee and Meeting Partner needs each month (audio-visual, tables, meals, etc.).
  • Three days prior to each program contact the hotel to reserve the meals (the hotel will add enough food to handle a few extra people).
  • Work with Chapter Administrator to maintain an RSVP list of reservations and to ensure the RSVP list, pens, cash box, receipts, and badges are brought to each meeting.
  • Work with Chapter Administrator at the reservation table each month and enlist extra help if needed. Having three people works well.
  • Review venue invoice to ensure accuracy and approve for payment.

Human Resources Association of Treasure Valley 
SHRM Chapter #0111

P.O. Box 1733
Boise, ID 83701
208.331.1880
info@hratv.org

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